Figure 1 Current Account Card
In the Current Account Code field,
code number that ensures the follow-up of the current account -that will
be defined- in the program is entered. This code number cannot be more
than 15 digits. It is important to assign a current account code in a
structure that will facilitate the reports obtained from the program.
For Example ; first character of the sellers' current account
code can be issued S, while customers' can be issued C and contractors'
F. Current Account Cards list is obtained through the list selection by
clicking on the list button or right clicking on the mouse in the Current
Account Card field.
Figure 2: Current Account Cards List
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During the definition of current account codes, you can either issue code numbers concerning the customers/sellers or abbreviate their titles appropriately and issue the codes accordingly. By this token, current account operations will be executed comfortably and quickly. |
Title of the defined current account is determined
at the Current Account Name field.
In the Group field, group definitions are made for the pre-defined
current accounts. By grouping the current accounts, operations can be
executed on the basis of current account groups. For Example;
groups can be formed on the basis of regions (Mediterrenean, Black Sea
etc.).
GENERAL TAB : Accounting account definition concerning the current
account Is Executed in the Accounting Account No field. Relavant
Account Plan Lists can be accessed by either pressing on the F9 key or
clicking on the list button.
Figure3 Current Account Card / General Tab
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Transactions of the current account are integrated to the account defined in a field in the accounting receipt that will be created as a result of the accounting integration of all transactions executed in the Invoice, Check/Bond, Bank and Current Account modules in relation to the current accounts. |
When the current account card is being defined, the accounting account number can be assigned in three different ways;
1)The account card can automatically be created by the program if the accounting account is given. In order to execute this operation, "Accounting Account is opened when the Current Account Card is opened ?" parameter should be selected as Yes from the SentezDye Current Account Parameters.
2) All current accounts are integrated to accounting by collecting them under a single code;
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The relevant account code should be entered into the Current Accounts field under the Current Account tab at the Company Card field of the General tab in the SentezDye installation program. |
3) Current account and Accounting
are defined seperately ;
Account that is defined at the account plan is written on the card when
the current account card is being defined. This definition can be
made in two ways;
First, relevant current account codes are defined at the account plan
and the account code can be entered into the current account card afterwards.
Alternatively, after defining the account on the account card displayed
by either pressing on the Shift+F9 key combination or clicking on the
card button in the Accounting Account Code field of the current account
card general window, defined account is written on the current account
card.
Term option, which is defined for the current account is entered into
the Term Option field. According to the defined option date, payment
date of the executed invoices concerning the current account is displayed
as default. At the same time, it ensures to obtain reports on the basis
of terms.
Interest rate that will be applied to the current accounts is defined
at the Interest Rate field.
Fixed discount rate of the current account is defined in the Discount
Rate field. Defined discount rate is displayed on the invoices as
invoice discount default.
Risk limit amount for the current account is defined in the Credit
Risk Limit field. By this token, no transaction is allowed above this
limit.
Risk rate determined for the Check/Bond transactions is also defined in
the Check/Bond Risk Rate field.
In the Price Table field, it is defined whether the transaction
will be executed with purchase or sale price that are defined in the Inventory
Card Price for the inventories. The price selected in this field is displayed
as the default inventory unit price for the Invoice and shipment transactions.
For Example, if the selection on the Price Table is the 2 .Price,
2. price that is defined in all inventory cards for the inventory transactions
executed in relation to the current account is displayed as the default
unit price at all transactions.
ADDRESS TAB : Information concerning the current account such as
address, tax office, tax account number, telephone number and fax number
are defined in the address field.
Figure 4 Current Account Card / Address Tab
Defined address details ensures the display of current account addresses
at the invoice output for the current account.
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By means of the fax number defined in the Fax field in the Address window, reports such as statements for the current account, purchase/sale statistics table and term difference statement can be faxed automatically to the other side by the program. Furthermore, by means of the e.mail address defined in the Internet field, all reports concerning the current account can be sent automatically by the program. |
SPECIAL TAB : In the Explanation field, explanations concerning the current account can be made under three topics. Defined explanations are displayed at the required reports and outputs concerning the current account.
In the Special Codes field, special codes can be defined by entering 10 different alphanumeric and 5 different numeric value in relation to the current account. By means of the defined special codes, details and groupings in the reports and statistics concerning the current account can be obtained on the basis of the required special codes.
All special codes that are defined are displayed on all the report filters concerning the current account automatically. Limitations on this basis can be made on the filter. For example; if the Reference is defined in the Special Code-1 field, by entering the Reference into this field on the filter, reports can be obtained on the basis of the current accounts whose Special code-1 is defined as *.
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Titles for the special code fields of the current account card special window are displayed as Special Code-1, Numeric Code-1 as default. |
EXPLANATION TAB : Explanations concerning
the current accounts defined in the Explanation section are followed in
detail. After entering the explanations required for the current account,
explanations concerning the defined current account can be saved by pressing
on the Save Explanation button.
Figure 5 Current Account Card / Explanation Tab
STATUS TAB : In this section, debit/credit
amounts and balances concerning the current accounts can be followed on
the basis of the transactions.
Figure 6 Current Account Card / Status Tab
Current Account Field displays the balances concerning the transactions executed in the current accounts such as cash payment/collection, debit/credit statement of account and transfers.
Invoice field displays debts, credits and balances of the current account after all purchase/sale invoices.
Check/bond field displays debts, credits and balances of the current account after all check/bond transactions.
Bank field displays debts, credits and balances of the current account after all banking transactions such as received/sent money orders etc.
General field displays debts, credits and balances of the current account after all transactions.
As the current account has a transaction, details of the transaction are automatically reflected to the balance field on this screen. It displays the actual balance and date limitations cannot be made.
MONTHLY TAB : Debit/credit amounts
and balances concerning the current account are followed on a monthly
basis in the Monthly section.
Figure 7 Current Account Card / Monthly Tab
As the current account has a transaction, balance information are automatically reflected to the Monthly window. Debit/credit and balance fields in these fields display the amounts concerning the relevant month only. They do not display the takeovers from the previous month.
CURRENT ACCOUNT CARD OTHER OPERATIONS Main Menu
Current Account Card Change
If any change will be made on the pre-defined Current Account Card, first current account card should be displayed.
In the Account Code field, current account that will be changed is selected from the Current Account Cards List displayed by either pressing on the F9 key or clicking on the list button. Current account code can also be entered directly. After making the required changes concerning the current account, the changes can be saved by either pressing on the F5 key or clicking on the save button.
CURRENT ACCOUNT CARD CANCELLATION
If cancellation will be made on the pre-defined Current Account Card, first current account card window should be displayed.
In the Current Account Code field, current account that will be cancelled is selected from the Current Accounts List displayed by either pressing on the F9 key or clicking on the list button. It is also possible to enter the current account code directly into this field. After displaying the Current Account Card window, "Do you really want to delete?" warning is displayed when the F6 key is pressed or clicked on the button. If the selection is YES, the current account card is cancelled.
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No current account card that is being transacted in the SentezDye program can be cancelled. In order to cancel a current account card, it should have no transactions. |
CURRENT ACCOUNT CODE
CHANGE
Main
Menu
If the account code of the current account defined in the current account
card is to be changed, current account card window should be displayed.
In the Current Account Code field, the current account that should be
changed is selected from the Current Accounts List displayed by either
pressing on the F9 key or clicking on the list button. It is also possible
to enter the current account code directly into this field. After displaying
the information concerning the current account on the screen, Current
Account Code Change option is selected from the menu, which is displayed
by right clicking the mouse on the card (F8).
Figure 8 Current Account Code Change
The current account code that is displayed
to change is shown as default in the Old Current Account Code field.
The new account code is entered into the New Current Account Code
field. When the OK button is pressed, code change operation is completed.
When the Current Account Code Change operation is executed, all
transactions of the current account executed with the old code is transferred
to the new code automatically by the program.
CURRENT ACCOUNT CARD COPY
Main
Menu
All current account cards can be copied with a different account code
from one company to another company or in the same company in the SentezDye
program.
Current Account Card Copy in the Same Company
Information concerning a pre-defined current account can be copied to
a new account under a different code. In order to execute this operation,
current account card window should be displayed.
In the Account Code field, current account that will be copied
is selected from the Current Accounts List displayed by either pressing
on the F9 key or clicking on the list button. It is also possible to enter
the current account code that will be copied directly into this field.
After the information concerning the current account is displayed, Current
Account Code Copy option is selected from the menu displayed by either
right clicking on the card or pressing on the Shift+F8 key combination.
The current account code displayed to copy into the Old Account field
is displayed as default. It is also possible to write the current account
code that will be copied directly into this field. The account code that
will be issued to the new current account in the New Account field is
entered.
CURRENT ACCOUNT STATEMENT Main
Menu
Statement of a required current account can also be obtained through the
current account card.
Figure 9 Current Account Statement
Statement of the selected account is displayed
on the screen by either pressing on the Shift+F4 key combination or clicking
on the Statement button. The statement can also be obtained through the
card by entering a different current account code into the Current account
Code field in the current account statement. Certain date limitations
are not possible on the current account statements obtained through the
current account card. All transactions from the beginning to the end are
displayed.
STATISTICAL CHARTS
Main
Menu
The chart of a required current account on the basis of the pre-entered
information can be obtained through the current account card.
Figure 10 Current Account / Statistical Charts
The current account, for which a chart is required is selected by either pressing on the F9 key or clicking on the list button in the Current Account Code field. After the card information is displayed on the screen, chart of the current account can be obtained by selecting the Statistical Graphics option from the operations list displayed by either clicking on the Chart button or right clicking (or pressing on the F10+Shift key combination).